Standard Visitor Log Instructions

STANDARD VISITOR LOG

IM-38 April 24, 2012, IM-16 February 23, 2012

PURPOSE: To provide a detailed log of all visitors to the Family Support Division (FSD) Income Maintenance Offices.

A visitor for the purpose of this log is defined as anyone other than an employee of the State of Missouri who is housed in the facility or who has assigned responsibilities within the facility.

Only visitors who meet this definition and enter an area of the facility where Federal Tax Information (FTI) is accessible, either by paper or electronically, must sign the Standard Visitor Log.  Waiting areas and restrooms are not considered as areas that contain FTI and patrons who access only these areas of the facility do not need to sign the Standard Visitor Log.  See Section 0107.005.05 Authorized Access List for information regarding regular visitors who are not housed in the facility or have assigned responsibilities within the facility but have access to areas that contain FTI.

NUMBER OF COPIES AND DISPOSITION: Print logs as needed.

RETENTION: Permanent

REFERENCE:
0107.005.00 Standard Visitor Log

INSTRUCTIONS FOR COMPLETION:

DATE FIELD: Please enter the date of the visitor

NAME AND ORGANIZATION: Please enter the name and organization of the visitor

FORM OF IDENTIFICATION: Please fill in with type of Identification (i.e. Driver's license, state id, etc) shown by the visitor.

TIME IN: Please fill in the time the visitor arrived

TIME OUT: Please fill in the time the visitor departed the office

SIGNATURE: Please have the visitor sign the log
April 2012