1200.015.00  DISCLOSURE

CD12-12, OEC12-01 January 30, 2012

Use or disclosure of information obtained from Child Care applicants or eligibility units, exclusively for the Child Care Assistance Program, is restricted to the following persons:

No information obtained from Child Care applicants or eligibility units, exclusively for the Child Care Assistance Program, can be given to anyone else outside the EU, even with a signed release.

1200.015.05 INFORMATION AVAILABLE TO THE EU

CD12-12, OEC12-01 January 30, 2012

With a written request and proof of ID, information in the case file can be copied and given to any responsible member of the EU, its current authorized representative, or a person acting on its behalf to review material and information contained in the case file. Material and information contained in the case file should be made available for inspection during normal business hours. However, the agency may withhold confidential information, such as the names of individuals who have disclosed information about the EU without the household’s knowledge, or the nature or status of pending criminal prosecutions.

If an individual leaves the EU, he or she is only entitled to copies of information that contain his/her information.

EXAMPLE: Mother and father are active on an EU together with their children. The mother leaves the EU. She can get copies of information for the time period she was in the EU, but cannot receive copies of information after the date she left the EU.

Printouts in the case file such as IMES, IIVE, SAVE, etc. are part of the case file, and therefore this information can be shared with the EU. This information, however, cannot be released to anyone outside the EU even with a signed request from the EU.

Special care must be taken when dealing with medical information. Refer to section 0130.005.10 Health Insurance Portability and Accountability Act.

NOTE: Information from IBTH, IDTH, and IIRS should never be printed and should not be contained in the case file. This information is not available to the EU or anyone else.

1200.015.10 INFORMATION AVAILABLE TO THE PUBLIC

CD12-12, OEC12-01 January 30, 2012

Child Care Regulations, state plan, child care manual and federal procedures which affect the public may be examined by any member of the public during regular office hours. The Child Care Manual is available for Internet viewing by the public on the Department of Social Services website at http://www.dss.mo.gov/fsd/iman/chldcare/cctoc.html.

The Federal Regulations are available for Internet viewing by the public on the United States Department of Health and Human Services, Office of Child Care website at http://www.acf.hhs.gov/programs/ccb/.

1200.015.15 CONFIDENTIALITY OF THE CHILD CARE CASE FILE

CD12-12, OEC12-01 January 30, 2012

Child Care case file information must not be discussed outside of the local Family Support Division (FSD) office except in the performance of official agency business. Information should never be discussed where there is a likelihood of the discussion being overheard by an unauthorized individual. The staff of any FSD office must make every effort to protect the EU's right to confidentiality.

Children’s Division and FSD staff is to follow the DSS Administrative Manual Confidentially 2-119 policy.   To view the confidentially policy go to http://dssweb/dpl/adman/POLICIES/2-119.pdf.