The need for child care must be verified in order to approve child care assistance. Methods of verification can be, but are not limited to, any of the following:
Document the need for child care in a comment off the CCNEED (FMAC) screen. Include the method of verification as well as the information verified, such as the dates of enrollment for post-secondary education or the start date of employment
Example 1: Per email from MWA staff Jane Doe on 10/14/11, Marilyn is enrolled in Job Skills Training Program from 10/17/11 through 11/18/11. Hard copy of email in case file.
Example 2: Per FA 311 received 12/19/2011, John began working at XYZ Services on 12/05/2011.
Example 3: Per FA 321 received 01/19/2012, Samantha is enrolled half time at the University of Missouri – St. Louis from 01/17/2012 – 05/11/2012
Note: If a comment is not made by the Eligibility Specialist explaining how the need was verified, it should be counted as an error when reviewed in the Case Review System.
If the need for child care is employment, verify and document that the participant is employed. Methods of verification can be, but are not limited to, any of the following:
Verification of Employment should include the participant’s wages as well as their work schedule, to support authorization to the provider. If the verification received contains enough information for a reasonable person to determine the work schedule (wages and schedule/hours worked), an authorization can be entered without having to request additional verification of work schedule
A detailed comment should be made on the Income (FMX0) screen in FAMIS.
If employment verification is not sufficient to support an authorization to a provider in FAMIS, the CD202 Child Care Schedule Verification form can be used to verify work schedule.
For self-employed individuals:
If the need for child care is enrollment in education or training, verify and document the participant’s enrollment. Obtain verification of the course(s)/training, the number of courses taken, and the hours and days of actual attendance. It may be necessary to obtain more than one type of documentation to verify the need. Hard copy documentation is no longer the required method of verification.
For students in a traditional education/training setting, examples of acceptable verification, as long as all needed information is included, are:
For students participating in online classes, examples of acceptable verification are: