1230.040.00  CHANGE IN PROVIDER'S STATUS

CD12-12, OEC12-01 January 30, 2012

This section describes the process for continuation of child care benefits when the provider's status has changed.  A change in status includes a lapse in the provider license, contract or registration.  A change in status also includes a change in the provider's facility type such as Family Home to Center.  A change in status effects the child authorizations, provider payments, and invoices.  In certain situations, a change in status will close the child authorizations.  Staff must reauthorize children to providers who have a change in status.

1230.040.05  REGISTERED TO CONTRACTED CHANGE IN STATUS

CD12-12, OEC12-01 January 30, 2012

A change in provider status occurs when a registered provider becomes contracted.  Child authorizations entered into FAMIS close when the corresponding provider's registration or contract closes.  Staff must re-enter the child's authorization in FAMIS.

1230.040.10  REGISTERED PROVIDER TO LICENSED PROVIDER

A change in provider status occurs when a registered provider becomes a licensed provider.  At the time the provider's status is changed by the Section for Child Care Regulation (SCCR), the new license status will appear in the MOHSAIC system.  Authorizations will automatically close when the registration is closed.  Children that continue to attend the licensed provider must be reauthorized in order for child care payments to continue.

1230.040.15  PROVIDER LICENSE

Notify the household in writing at least ten (10) calendar days in advance, when it becomes known from child care licensing staff that the provider's license will lapse.  Submit a copy of the notification to the provider.  The Child Care Licensing staff will notify county offices of this lapse.  Local office procedure must be established to notify staff having cases with children in these facilities so that they can notify families.  Assist the family, if requested, in securing an alternative provider.  Close authorization on the date of license expiration, or earlier if the child moves to a new provider.  Open authorization in the reimbursement system if the provider is caring for 4 or less unrelated children.  If the family chooses to change providers, open an authorization with the new provider immediately.

1230.040.20  PROVIDER CONTRACT

Notify the household in writing at least ten (10) calendar days in advance when it is known that a provider contract will not be renewed.  Submit a copy of the letter to the provider.  Assist the family in securing an alternative provider by referring them to the local Child Care Resource and Referral agency.

Close contract services based on NON-CONTRACTED PROVIDER, on the date of contract expiration or earlier if the child moves to another provider.  Authorize services with a new provider if the child moves to another provider or take appropriate action to close the case if there is no longer a need for care.

1230.040.25  REGISTRATION AND/OR HEALTH AND SAFETY CERTIFICATION

CD12-12, OEC12-01 January 30, 2012

Families are notified via 30 Day Notice of Expiration when a provider's registration and/or health and safety certification period is due to expire.  If the provider’s registration and/or health and safety certification is not renewed prior to the expiration date, all child authorizations to this provider will be closed by the system.

Refer the families to the local Child Care Resource and Referral Agency for provider availability.