1142.030.00 ESTABLISHING CLAIMS

IM-#142 December 2, 2005

The Claims Accounting and Restitution System (CARS) is used to establish and track claims. Refer to CARS user guide REGISTERING A DISCOVERY CLAIM REFERRAL AND ESTABLISHING A CLAIM for instructions.

The discovery tracking system tracks food stamp overpayments from discovery through the EU notification of the overpayment (demand letter). The discovery tracking system processes and tracks:

After investigating the circumstances and determining that an overpayment does exist, enter information about the claim into CARS.

If there is no overpayment, reject the discovery claim referral. This includes rejection of a discovery claim referral if the overpayment is under the threshold, or is outside the look-back period. From the Discovery Add (OVAD) screen, press F5=OVDU. On the Discovery Change (OVDU) screen, change the Status to R (Reject), and enter the reject reason from the CARS Code Sheet. Refer to CARS user guide REJECTING A FOOD STAMP DISCOVERY CLAIM REFERRAL for instructions.

To begin the controlled flow to establish the claim:

When the flow is completed, the discovery claim referral is moved for processing overnight. The status is M (Moved). Overnight the claim is established when the demand letter is generated. The status is changed to A (Active).

Refer to CARS user guide REGISTERING A DISCOVERY CLAIM REFERRAL AND ESTABLISH A CLAIM for complete instructions.

The claim tracking system tracks claims from when they are established, through payment in full. The debtor information is stored and maintained in the claim tracking system.

CARS Process Inquiry Screen Update Screen
Claim Balance OVCS/OVCI Automated
Debtor Information OVDI OVDC
Demand Letter OVLI OVLU
Billing Process OVLB Automated
Payments OVPT OVTA-limited access
Repayment Agreements OVCI OVCC
Fair Hearings OVCI OVCC
Recoupment OVPT Automated
WIU Actions OVCI OVCC
Update debtor Information OVDI OVDC
Terminated Claims OVCS/OVCI OVCC
Closed Claims OVCS/OVCI OVCC
Responsible Members of a claim OVMI OVMD (remove)
OVMA (add)
Claims a DCN is a member OVIM Automated
Treasury Offset OVCS/OVCI Automated
Suspected Program Violation OVCS/OVCI OVCC