MEMORANDUM
2004 Memorandums
IM-117      11/05/04
SUBJECT:
DEPENDENT CARE AND MILEAGE FOR TEMPORARY ASSISTANCE AND FOOD STAMP CASES
DISCUSSION:

Effective November 8, 2004, changes are made to the Dependent Care Expenses (FMXM) screen. The changes are:

  • the Dependent Care Expenses (FMXM) screen includes a new field, “Paid to Supercase Member”, and
  • the procedure for entering mileage has changed.

DEPENDENT CARE

The Dependent Care Expenses (DCEXP or FMXM) screen lists dependent care expenses for Temporary Assistance, food stamps, and Child Care EUs. The new field, “Paid to Supercase Member”, is used only when the provider who is being paid the expense resides in the same Supercase. Refer to Memorandum IM-#108, dated October 20, 2004 for instructions.

MILEAGE

The procedure for entering mileage (Code MI) is changed. Mileage is now attributed to the child/ren so the expenses do not exceed the appropriate dependent care maximums. To attribute the mileage expense to the child, prompt out for the child in the child/adult field. If there is more than one child, divide the monthly mileage over all the children driven to the child care provider. FAMIS calculates the total of all dependent care expenses for each child going to a day care provider and allows up to the maximum for each child.

If the child is not a Supercase member, enter the individual's name, date of birth, the amount, frequency, begin date, and comments that explain the action.

Enter ALL the dependent care expenses for each individual for whom an expense is paid. FAMIS decides which expenses to allow.

EXAMPLE 1: An EU consists of the parent and two children under age 2. The cost of dependent care for each child is $200.00 per month. The parent also travels 100 miles per month to take the children back and forth to the child care provider. Enter the dependent care expense (DC) of $200.00, and mileage (MI) of 50 miles for each child. FAMIS allows the maximum amount of $200.00 for each child.

SCN  0000492275
EU  FS0062142010FSP001   JACK SPRATT
Budget Month 102004    Elig Determination Run 09242004  Auth Status PEN

SEL
CLASS
TYPE
NAME
PRO RATED
MONTHLY AMOUNT
BUDGETED AMOUNT
EXCLUDE REASON
-
DEP
DC
JACK SPRATT
N
200.00
200.00
 
-
DEP
DC
JACK SPRATT
N
200.00
200.00
 
-
DEP
MI
JACK SPRATT
N
17.25
 
OVER MAXIMUM
-
DEP
MI
JACK SPRATT
N
17.25
 
OVER MAXIMUM
-
SHL
EL
JACK SPRATT
N
252.00
 
SUA USED
-
SHL
RT
JACK SPRATT
N
200.00
200.00
 
EXAMPLE 2: Same family, but now one of the children is over age 2. A new day care provider charges $175.00 per month per child. Mileage to and from the provider is 100 miles per month. Enter the dependent care expense (DC) of $175.00, and 50 miles (MI) for each child. When FAMIS recalculates the dependent care and mileage expense, it determines the expenses as follows:
SCN  0000492275
EU   FS0062142010FSP001   JACK SPRATT
Budget Month 102004    Elig Determination Run 09242004   Auth Status PEN
SEL
CLASS
TYPE
NAME
PRO RATED
MONTHLY AMOUNT
BUDGETED AMOUNT
EXCLUDE REASON
-
DEP
DC
JACK SPRATT
N
175.00
175.00
 
-
DEP
DC
JACK SPRATT
N
175.00
175.00
 
-
DEP
MI
JACK SPRATT
N
17.25
17.25
 
-
DEP
MI
JACK SPRATT
N
17.25
 
OVER MAXIMUM
-
SHL
EL
JACK SPRATT
N
252.00
 
SUA USED
-
SHL
RT
JACK SPRATT
N
200.00
200.00
 

The Expense Summary detail shows that mileage was allowed for only one child. This is because FAMIS determined the other child was already at the maximum dependent care expense allowed.

 
NECESSARY ACTION:
  • Review this memorandum with appropriate staff.
BJK