|PREPARING TEMPORARY ASSISTANCE CASES FOR CONVERSION INTO FAMIS|
In preparation for automated conversion of Temporary Assistance cases
into FAMIS it will be necessary to clean up some data in the current
Cases that do not automatically convert will have to be placed on the Manual
Conversion List (MCL) and manually converted before any case actions in
the Temporary Assistance case can be completed.
NOTE: As Food Stamps and Temporary Assistance eligibility does not always match, such as deprived of parental support, it is necessary for staff to enter these separate Temporary Assistance eligibility factors in FAMIS. Automated conversion for Temporary Assistance will be placing cases in the controlled flow and allowing workers to (in the controlled flow) enter these eligibility factors. When a Temporary Assistance case has been placed in the controlled flow any food stamp or child care changes will trigger the controlled flow for Temporary Assistance as FAMIS is an integrated system. This means that the controlled flow for Temporary Assistance must be completed before the Food Stamp or Child Care change can be made as all three programs will operate under the same controlled flow.
Once a caseload/county is converted to FAMIS, no actions may be processed in that load or county in LEGACY. Any attempt to update the case in LEGACY will result in an on-line edit.
To maximize the number of cases that will automatically be taken to the controlled flow, take the following steps.
Every Temporary Assistance caseworker/case manager and supervisor must have a valid worker number and load number. The system must be able to identify and match an individual case to an individual worker.
For questions regarding USER ID/worker number assignment, call the help desk at 1-800-MOFAMIS.
Review all caseloads in the county to ensure every Temporary Assistance caseworker/case manager has a primary caseload assigned.
For assistance in setting up and modifying caseloads, call Greg Hunt at 573-681-0133.
If there is a residence address available for a Post Office Box delivery, enter the residence address where possible on the first address line. This can be “2nd house on right past the water tower” if the local post office will deliver mail this way.
Review Food Stamp Memorandum IM-#147 , dated October 11, 2000, which discusses the address cleansing process. The address cleansing process will remain the same for Temporary Assistance cases. A "FAMIS TEMPORARY ASSISTANCE CONVERSION ADDRESS ERRORS REPORT FOR COUNTY” will be sent to each county to assist with the address cleansing process.
Missing information, incomplete information, or inconsistent information entered in LEGACY may cause a case to not be converted. These cases will be placed on the MCL for workers to correct prior to being placed in the controlled flow.
NOTE: Make sure all duplicate Departmental Client Numbers (DCN’s) are linked. Cases with duplicate DCN’s will be placed on the MCL.
A few examples of situations that will need to be cleared up prior to conversion:
These changes will allow for a more complete conversion.
If there is more than one Temporary Assistance case at a residential address, they must be assigned to the same caseworker number and caseload to minimize the steps involved in combining the cases into a supercase.