|FAMIS COMMENTS POLICY AND PROCEDURE|
guidance on procedures and policy regarding comments, when to record a
and where to record it. A Quick
Reference Chart is developed to assist staff in determining when to
comment and where it should be recorded.
The chart is mostly organized according to the controlled
flow. There are some Child Care only
procedures at the end of the chart. This
guide does not include every situation for which a comment may be
needed. Use judgment when determining if a
FAMIS is the electronic case record. Information previously recorded on paper forms must be recorded in comments if it is not contained on a specific screen. The electronic case file must contain enough information that it can stand up in a hearing and support decisions made by FAMIS and/or the caseworker. Comments are recorded to provide additional information, to clarify information entered in FAMIS, and to support any action taken on a case. A comment is needed in the following situations, including, but not limited to:
When a hearing is requested, print the comments screens containing information pertinent to the action for use during the hearing.