|REVISED CHILD CARE CONTRACTS FOR LICENSED PROVIDERS|
The Child Care contracts for licensed centers, group homes
and family homes doing business with the Department of Social Services are
revised. A small supply of revised contract forms will be available at the
The revised contract forms are now available electronically on the ONE-FORM site. You may access the new child care contracts at http://www.oa.mo.gov/gs , click on Forms Management, click on May Eforms. The three child care contracts are listed on the May 2004 Eforms page as 886-4103 (CM-5A), 886-4102 (CM-5B), and 886-4104 (CM-5C).
All child care providers must have the revised version of the contract in force for the State Fiscal Year 2005 (SFY2005) beginning July 1, 2004. New contracts from now until July 1, 2004 and renewals effective July 1, 2004 are to be treated differently with respect to the contractual changes in the revised documents.
Effective with receipt of the revised contract forms with a revision date of 03-04, provide the revised contract to child care providers requesting an initial contract or needing a new contract due to a change in facility ownership or Departmental Vendor Number (DVN).
For providers with active contracts, the agency will continue to operate under the terms of the existing contract through the end of this fiscal year, expiring June 30, 2004. Effective with contract renewals for SFY 2005, for the period of July 1, 2004 through June 30, 2005, the revised contracts will be sent to providers with an active contract.
CONTRACT FORM REVISIONS
A contract document was developed for each facility type:
Although all contract forms are standardized for requirements and change only in facility type language, be aware of the following revisions:
In order for the Department of Social Services to comply with requirements of the Internal Revenue Service, all child care providers must submit:
The IRS W-9 must be sent to CMU along with the provider’s contract. Documents verifying the provider’s tax identification number should be kept at the local office in the provider’s file.
CHILD CARE PROVIDERS WITH AN ACTIVE CONTRACT
The contract renewal process begins in April 2004 for the SFY 2005-contract period of July 1, 2004 through June 30, 2005. Contract renewal amendments will not be used to renew provider contracts for SFY 2005.
In May 2004, the Contract Management Unit (CMU) in Jefferson City will mail the revised contract forms along with a cover letter (attachment) to existing contracted child care providers. In addition, an IRS W-9 form will accompany the revised contract to the provider. An important change in the renewal process this year requires the provider to complete the IRS W-9 form and submit proof of their tax identification number along with their completed contract to their county office.
Each county office will receive a listing of contracted providers in their county. County staff is instructed to review and track the activity of the contract accordingly. You may track the progress of the contract activity directly on the listing. The completed contracts are due to CMU by June 1, 2004. Record the:
Please note: Providers renewing their contract for SFY 2005 must be paid the evening/weekend services according to the former time designations on their current contract, through June 30, 2004.
LICENSED PROVIDERS REQUIRING A NEW CONTRACT
Effective with receipt of the revised contract forms, begin using the revised contract forms to contract with licensed child care providers needing to complete an initial contract or those needing to complete a new contract due to a change in facility ownership or Departmental Vendor Number.
For these providers, the changes in evening/weekend care designations and the requirement to submit a completed IRS W-9 form with proof of their tax identification number are effective immediately.
Prior to sending any child care contract to CMU, please ensure that the contract packet:
When the provider does not complete a rate for a service, it is interpreted that the provider does not offer this service. You may clarify this with the provider by a telephone contact. If the provider is eligible and intends to offer this service, return the contract to the provider and ask them to complete the missing items.
Example: Mary’s Little Lambs is licensed to care for children ages two through five from 6a.m. to 6p.m. The facility agent completes rates for daytime care for the preschool age category. The provider did not complete rates for school age. Through a telephone call to the provider, the local staff determines that the provider offers school-age services. The local office staff returns the contract to the provider for completion of school-age rates.
Do not complete the Unit Rates on behalf of the provider. Some providers are not eligible to, or do not wish to, offer every service for all age groups. However, ensure that the provider’s rates do not exceed the state maximum rate for your area prior to forwarding the contract to CMU.