MEMORANDUM
2004 Memorandums
IM-4      01/14/04
SUBJECT: 
FOOD STAMP SOCIAL SECURITY NUMBER VERIFICATION CODE
DISCUSSION: 
The purpose of this memorandum is to notify staff of a change in acceptable verification codes for food stamp applicants of Social Security numbers on the SSN Information (FMAS) screen and to clarify procedures.

Effective immediately, when a food stamp applicant provides the Social Security number for an EU member but it is not yet verified, client’s statement is an acceptable form of verification.  Type or prompt for "CS" as verification on the SSN Information (FMAS) screen in the Ver field.

Quarterly, all new Social Security numbers entered into the system are submitted to the Social Security Administration for verification.  When the Social Security number is verified by the Social Security Administration, "V" appears in the Verification Indicator field on the Social Services Common Client Data Update screen (DCNU028) and on the Social Services SSN Search screen.  The verification code "SY" appears in the Ver field on the SSN Information (FMAS) screen.

If the Social Security number submitted to the Social Security Administration cannot be verified by the Social Security Administration for the individual submitted, the code "S" appears on the Social Services Common Client Data Update screen (DCNU028) and on the Social Services SSN Search screen.  The verification code is not updated in FAMIS.

When a Social Security number has not yet been submitted to the Social Security Administration for verification, the Verification Code "N" appears on the Social Services Common Client Data Update (DCNU028) screen and the Social Services SSN Search screen.

Report SSN’s Returned From SSA Not Verified, Common Area Data Does Not Match SDX or Bendex (FIF66530-01) is sent to county offices when a number submitted to the Social Security Administration cannot be verified.  Workers must contact the participant to resolve the discrepancy and enter correct information into the system.

NECESSARY ACTION: 
  • Review this memorandum with all appropriate staff.
  • Begin using "CS" (client’s statement) as verification of Social Security numbers when a Social Security number is provided for a food stamp applicant but not verified.
JKW