MEMORANDUM
2004 Memorandums
IM-57      06/09/04
SUBJECT:
NON-PARENT CARETAKER RELATIVE (NPCR) and UNRELATED GUARDIAN (URG) ASSISTANCE GROUPS
TEMPORARY ASSISTANCE MANUAL REVISION #13:
SECTIONS 0210.005.05, 0210.005.10 AND 0210.005.15
DISCUSSION:
This memorandum provides clarification of procedure for determining NPCR assistance groups. Following the policy on mandatory assistance group members in section 0210.005.05 , children must have the following family relationship to each other to be mandatory.
  • Biological and adoptive brothers and sisters of the dependent child who are themselves dependent children.  This includes half-brothers and half-sisters but does not include step-brothers and step-sisters.
Under previous policy when non-sibling children were in the home the caretaker was allowed to make a choice of having all children on one case or separated. The choice was to be made based on what was most beneficial to all persons applying. Effective July 01, 2004 non-mandatory children must be excluded from the assistance group. The reason for this is that it is always more beneficial to have separate cases for non-sibling children. FAMIS is being programmed according this policy. Any relationship that does not meet this rule among the children will error out during conversion as an incorrect relationship. Beginning immediately new NPCR/URG assistance groups must consist only of siblings and half siblings. Any other child to child relationship is invalid.

All current applications taken on or after June 01, 2004, will need to be investigated for relationship of child to child. If a household has other children that do not meet the sibling or half-sibling relationship a separate C1-C6 case must be registered.

EXAMPLE:

Mrs. Maple comes into the office to apply for Temporary Assistance. The following children are in her household and she is applying for benefits for everyone including herself. There is no one else in her household.

  • Her son Andrew
  • Her daughter Nancy
  • Her sister’s daughter Meredith
  • Her sister’s son Willard
  • Her brother’s son Scott
This household has three separate assistance groups as follows:
  • Mrs. Maple and her children Andrew and Nancy as they meet the sibling/half-sibling rule.
  • Mrs. Maple as a non-needy NPCR and her sister’s children Meredith and Willard as they meet the sibling/half-sibling rule to each other but are not sibling/half-siblings to Andrew and Nancy.
  • Mrs. Maple as a non-needy NPCR and her brother’s child Scott as he is not a sibling/half-sibling to Andrew, Nancy, Meredith or Willard.
Conversion of Active Cases

Currently in Legacy it is not possible to tell relationships so staff must examine their caseloads for cases that include non-sibling children. Refer to IM Memorandum #53 dated May 28, 2004, for CONVERSION INTO FAMIS RELATIONSHIP ISSUES.

In existing cases where the children do not meet the mandatory relationship staff must:

  • Remove the children who do not meet the sibling/half-sibling relationship from the case. Do not send an Adverse Action Notice (IM-80) as this change will increase the total benefits.
  • Register an application in the caretaker’s name for the children removed from the case. Do not have the NPCR sign a new application.
  • Approve the children for the month following the month of removal from the original case.
  • Notify the head of household on the Notice of Case Action (IM-33) of the change. Using the following wording under Cash grant has been changed because:
    • We have determined you are eligible to have your case split into separate assistance groups. You will receive $ XXX for this assistance group, $ XXX for this assistance group and $ XXX for this assistance group.
EXAMPLE:

Using the previous example of Mrs. Maple there is no one in the household with income. Mrs. Maple receives a grant of $431 for all 6 persons. After splitting the case into mandatory assistance groups you will need to:

  • Remove Meredith, Willard and Scott from the existing C1 case
  • Register and approve two applications
    • C2 with Mrs. Maple as a non-needy NPCR and Meredith and Willard as active cash, and
    • C3 with Mrs. Maple as a non-needy NPCR and Scott as active cash.
  • Send Mrs. Maple an IM-33 which will state: We have determined you are eligible to have your case split into separate assistance groups. You will receive $292 for yourself, Andrew and Nancy, $234 for Meredith and Willard, and $136 for Scott.
Any case that has not been adjusted to meet this policy by July 01, 2004 will have the increased benefits beginning with July 2004 issued as a deficiency payment.
 
NECESSARY ACTION:
  • Review this memorandum with appropriate staff.
  • Begin dividing new applications for NPCR and URG cases into assistance groups based on the sibling/half-sibling policy.
  • Review existing case referring to IM Memorandum #53 dated May 28, 2004, FAMIS Relationship Issues.
  • Separate existing cases into the sibling/half-sibling rule.
GZ