MEMORANDUM

2009 Memorandums

IM-#16      03/13/09

DEPARTMENT OF SOCIAL SERVICES
FAMILY SUPPORT DIVISION
P.O. BOX 2320
JEFFERSON CITY, MISSOURI
TO:
ALL COUNTY OFFICES
FROM:
VALERIE J. DAVIS, ACTING DIRECTOR
SUBJECT:
APRIL FOOD STAMP BENEFIT ADJUSTMENT
FOOD STAMP MANUAL REVISION # 11
1100.007.00
1115.099.00
FOOD STAMP BASIS OF ISSUANCE TABLES

DISCUSSION:

On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). The weekend of March 14, 2009, an April Food Stamp Stimulus mass adjustment will occur due to the increase in Food Stamp benefits resulting from the ARRA. This memorandum addresses the following issues related to the mass adjustment:

Increased Allotments

The following changes will be made during the mass adjustment:

The standard deductions and shelter standards are not changed.

Update Process

The Food Stamp Budget Summary (FM4A) screen and the Worker Initiated Budget Calculation Area - WIBCA (FMXN) are updated with the new amounts for April 2009 budgets effective March 14, 2009. While the updates are being completed, FAMIS will be in inquiry mode only and no actions can be taken until March 16, 2009.

After the eligibility determination is run during the mass adjustment, the following actions on active Food Stamp cases may be displayed in FAMIS, depending on the action taken during the mass adjustment:

The reason field on the Action Authorization (FM3H) screen displays TUA - Table Update Adjustments (system) for the mass adjustment. To inquire why an action is taken, on the EU Action Log (FM40), select the action, and press F17=INQAUTH. The Action Authorization (FM3H) screen appears. Press F19=REASON. The reason code and the code description appear. After payroll closing on March 21, 2009, the Payment History (FM5F) screen displays the appropriate allotment for each EU.

Decreased Benefits or Case Closings

Some EUs receive adverse actions to decrease benefits or close the EU after the mass adjustment. This happens if the EU is subject to simplified reporting and there are disregarded changes in FAMIS. As the mass adjustment is considered a change that must be acted on, and all cases are required to be adjusted to accurately reflect deductions and benefit amounts, all information known to FAMIS at the time of the mass adjustment is used to determine eligibility. There will be no 10 day waiting period prior to authorization of the adverse action, as this is a change that must not be disregarded.

An FA-510 Adverse Action notice will be sent to the EU notifying them of the proposed reduction or closing action.

Conflict of Actions

FAMIS adjusts active Food Stamp cases during the mass adjustment even if the case has a pending adverse action. If there is a pending adverse action when the mass adjustment is completed, there is a conflict of actions. The eligibility specialist receives the alert “Adverse Action Needs Resolving”. Void the pending adverse action and process the mass adjustment adverse action following these steps:

Refer to FAMIS user guide Changing an Adverse Action Status for instructions.

Cases Not Adjusted

Some cases cannot be adjusted during the mass adjustment. The cases are either pending applications or pending changes that require the eligibility specialist to take an action. When the eligibility specialist completes the appropriate action, the case will be automatically adjusted. The following EUs will not be adjusted during the mass adjustment.

Notices

All EUs with an allotment that increases are sent an FA-150 Action Notice. The notices are dated March 27, 2009, to allow for mail processing. The notice informs EUs of the following:

EUs with cases that are closing or with an allotment decrease will receive an FA-510 Adverse Action notice, for changes effective for April 2009. The notice informs EUs of the following:

Staff may view the notices on the Document Queue (FMVM) screen.

Manual Revisions

The Food Stamp Manual section 1115.099.00 Maximum Allowable Monthly Income Limits And Allotment is updated.

The following charts are revised:

Customer Flyer

An informational handout for individuals has been developed to assist States with efforts to raise awareness of the ARRA. Attached to this memorandum is a new customer flyer in English and Spanish announcing the increase in Food Stamp benefits as a result of the ARRA. Post this flyer in each county office and share with community groups.

Claim Calculations

For claim periods from April 1, 2009, to September 30, 2009, the difference in the increase in the allotment amounts due to the ARRA and the allotment amounts in effect on March 30, 2009, will be excluded from claim determinations. A separate memorandum explaining the processing of these claims will be issued. Do not process claims for April 1, 2009, and ongoing until the memorandum is issued.

NECESSARY ACTION:

CS

ATTACHMENT:


2009 Memorandums