December 20, 2002

 

MEMORANDUM FOR DISTRICT SUPERVISORS

 

FROM:  William E. Hagood, CWDP, M.A.

Acting Deputy Director

 

SUBJECT:  Purchases Through LWSB

 

Effective immediately we can no longer purchase computers or other large pieces of equipment through LWSB. Purchases may be made through LWSB for small supply items needed for class with a total cost of less than $100.

 

You may continue to reimburse LWSB for transportation to and from the facility and for clothing needed for a specific purpose such as a job interview.

 

Authorizations for clothing will not be processed unless they are itemized, i.e., one blouse, two skirts, two pairs of hose, one pair of shoes, regardless of whom the vendor is. When we pay the authorizations the invoices must match the authorizations, any item not listed on the authorization will not be paid. This process must be explained clearly to consumers when they receive an authorization for clothing.

 

Any authorizations for clothing received in State Office that are not itemized will be marked void and returned to the District Supervisor.

 

Medical emergencies must be approved as an exception in State Office in order to reimburse LWSB the full charge. Any non‑emergency medical treatment must be authorized at Arkansas Fee Schedule rates.

 

Any request for reimbursement for services not covered by LWSB’s contract or mentioned in their memorandum must be requested as an exception prior to provision of the services.

 

If you have any questions, you may call either Janet Renken or me.

 

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