June 19, 1998

MEMORANDUM FOR: DISTRICT SUPERVISORS

FROM: Sally Howard

SUBJECT: VR Closure Reason 02 Handicap too Severe Reason 09 No Vocational Handicap

Under current federal reporting requirements we must describe the factors involved in each closure for Reason 2 -- Handicap too Severe /Unfavorable medical prognosis or Reason 9 - No Vocational Handicap. In order to comply with this requirement we are asking that anytime closure reason 2 or 9 is used , a brief narrative be attached, describing the circumstances which require the use of this particular closure reason.

Care should be taken to use the correct closure reason for example, if a client refuses services because she is too ill to participate in planned activities, the reason for closure is 03 - Refused Services, not 02 - Handicap too Severe. In another case if the consumer is not visually eligible for services the closure reason is 08 -- No Disabling Condition, not 09 -- No Vocational Handicap.

We appreciate your assistance in providing this information, if you have any questions please contact me.